1. These terms & conditions apply to any work done for the Client by the Editor.
  2. The Client is under no obligation to offer the Editor work; neither is the Editor under any obligation to accept work offered by the Client.
  3. The Editor will provide service(s) as mutually agreed, confirmed in writing.
  4. The work will be carried out unsupervised at such times and places as determined by the Editor, using her/his own equipment.
  5. The Editor confirms that she is self-employed, is responsible for her/his own income tax and contributions, and for paying VAT (where applicable) and will not claim benefits granted to the Client's employees.
  6. The Client will reimburse the Editor for agreed reasonable expenses over and above usual expenses incurred in the process of editorial work.
  7. The Client will pay the Editor a fee per hour OR per printed page OR an agreed flat fee for the job, plus VAT where applicable.
  8. The completed work will be delivered on or before the date agreed, for the agreed fee, which will be based on the description of the work required (as determined in Editing Agreement).
  9. If, however, on receipt of the item to be worked on or at an early stage, it becomes apparent that significantly more work is required than had been anticipated in the preliminary discussion/brief, the Editor may renegotiate the fee and/or the deadline.
  10. Similarly, if, during the term of the Editor's work, additional tasks are requested by the Client, the Editor may renegotiate the fee and/or the deadline.
  11. If the project is lengthy, the Editor may invoice periodically for completed stages.
  12. Any content created by the Editor as part of the copy editing/proofreading/project management process will become the copyright of the Client, unless otherwise agreed.
  13. The nature and content of the work will be kept confidential and not made known to anyone other than the Client and its contractors without prior written permission.
  14. Rejecting or disliking the Editor’s suggestions is not a basis for refusing to pay the fees outlined in an agreement. 
  15. Unless agreed otherwise at the outset, payment will be made within 5 days of receipt of the Editor's invoice.
  16. The information that the Client and the Freelancer may keep on record is covered by the terms of the General Data Protection Regulation. No more such information will be held than is necessary, at any time, to comply with those terms and with any compliance statement or privacy policy published by the Client and/or the Editor. Both the Client and the Editor agree that, where consent is required to hold or process such data, such consent has been requested and obtained and both facts can be demonstrated. Either may view the other’s records to ensure that they are relevant, correct and up to date.
  17. Either the Client or the Editor has the right to terminate a contract for services if there is a serious breach of its terms.
  18. If the Editor has made a substantial contribution to the copy editing/proofreading/project management of the work, she will be entitled to receive one free copy of the work.
  19. The Editor may use the Client's name in her promotional material.
  20. This agreement is subject to the laws of the United States of America and France, as appropriate, and both Editor and Client agree to submit to the jurisdiction of the state/country courts.

Adapted from the Chartered Institute of Editing and Proofreading